Columbia Campus Procurement
Table of Contents
Methods of Procurement
Procurement Limitations and Requirements
Estimated Processing Times for Procurement Activities
Procurement Services assists departments in acquiring goods and services:
- That meet user needs.
- At best value.
- With minimal use of University resources.
- Through a process that meets the University's ethical, legal and fiduciary
responsibilities.
Items and services obtained from external sources should be procured in an
appropriate manner, using either a University Purchasing Card or Purchase
Order. Reference the Payment Method for Expenditures -
Quick Reference Guide for a summary list of various items/services and
the appropriate procurement method to utilize for each.
- Purchasing Card: Cardholders may use a University-issued
purchasing card for non-routine, miscellaneous purchases totaling $5,000
or less. All purchases must comply with the University
of Missouri Purchasing Card Policy Manual.
- Purchase Order: Purchases that are exempt from the purchasing
card or that exceed $5,000 should be requisitioned through Procurement Services.
A requisition must be entered and approved in PeopleSoft, and will go through
an overnight budget checking process. Requisitions that pass budget checking
are received by Procurement Services and processed in an appropriate manner,
as detailed in the Procurement Limitations and Requirements section below.
The following requirements apply to University purchases, based on the total
cost of the item or service:
- Purchases Less Than $5,000: Bids are typically not required.
The University purchasing card is the preferred method of procurement/payment,
except as limited by the purchasing card policy. Note: The purchasing card
limitations include, but are not limited to, all on-site services and purchase
requiring a signed agreement.
- Purchase Between $5,000 & $10,000: Procurement Services
will determine whether it is in the best interest of the University to issue
a request for bids. If it is determined that bidding is not required, a
Purchase Order will be issued upon receipt of a firm vendor quote.
- Purchases in Excess of $10,000: The issuance of a bid
or proposal is required unless the item/services is: (1)Already on contract
with the University. Note: A list of current contracts can be found on this
website; or (2)Approved by Procurement Services
as a sole source purchase. A sole source purchase requires that the item
or services be unique in nature and available only from one specific source.
| Process Description |
#Business Days |
| Sourcing a purchase order from a valid requisition |
1-3 |
| Processing an informal bid request (from receipt of specifications to summary of bid results) |
15-30 |
| Sending purchasing card applications to the bank for processing |
1-2 |
| Completing purchasing card change forms |
within 24 hours |
| Responding to Form 27 requests for pick-up of surplus property |
5-7 |
| Tagging of capital assets upon notification of readiness |
5-7 |
